Streamline your project with SharePoint lists
Useful tips and links for using lists for project management; helping you get the most out of one of SharePoint’s most powerful tools
In our last article we told you about some of the merits of Microsoft lists. But did you know lists are also a handy tool for project management? They are more than just spreadsheets and their features can be customised to suit your project needs.
Harnessing SharePoint for effective project management
You can easily import data from an existing .csv file or an Excel table and export your lists back to Excel for reporting. And importantly, with board views (like Microsoft Planner), or custom views such as Kanban and Gantt Charts, you can view your list in a way that suits you too.
Get started with Microsoft’s guide for creating a list. This walkthrough for Creating a modern Gantt Chart and Kanban Board in Teams, Lists and SharePoint, also guides you through the process of creating a simple project management list with several view options.
Other useful walkthroughs and tutorials can be found on the University’s SharePoint home site.
Other SharePoint features available now
- A new forms experience for SharePoint lists, allows you to share a form separately to the list itself.
- Shape vignettes now available to apply to images in SharePoint modern pages allowing you to easily change the outline of a photo by turning it into a shape.
- Collaborate and co-author news and pages in SharePoint with shared controls.
- New page templates bring your videos and media to life making it easy to showcase video with a customised and branded pages experience.
Features rolling out soon
Microsoft’s roadmap for SharePoint is always there to find out more about plans for new or updated features. Keep an eye out for these features which we heard will be available in the next few months:
- ClipChamp video creation and editing is coming to higher education SharePoint for A3 licensed users, making video creation easy for everyone, regardless of skill or experience level.
- Add approvals to any SharePoint list (requires Power Automate licensing).
- New enhancements coming to the text web part in SharePoint.
- Updates to opening non-Microsoft files in OneDrive and SharePoint - handy for previewing files without having to download them and for viewing files without needing the specific app for that file type installed on your device.
SharePoint Online training, help and advice
Our popular Up and Running with SharePoint courses will restart in October - don't miss out, book your place.
In the meantime, the SharePoint Online pages on the IT Help website are a great starting point for finding lots of useful information about using SharePoint Online and more.
The University’s SharePoint Service Home site also includes an extensive help and support section as well as frequently asked questions.
And finally, consider joining the Nexus365 User Group (NUG) on Teams and follow the SharePoint Online User Group channel where you can share your experiences or tips and tricks for using SharePoint Online with others across the University and find informal support.
Did you know?
Once you’ve created a Microsoft or SharePoint list, you can ‘clone’ it as many times as you like in your own lists hub, or any Microsoft Teams or SharePoint sites you also have edit access to. Here's how to clone your list.
